a fresh take on condo management

At Squire, we offer comprehensive condo management that goes beyond the basics. Our flexible service structure ensures your condominium gets exactly what it needs. With access to our Resident Portal, 24/7 support, and a reliable network of service providers, we help your Board stay informed while keeping the community running smoothly.

Administrative Services

We handle all aspects of condo administration, taking the pressure off volunteer Board members and ensuring nothing slips through the cracks.

Access to our online Resident Portal for owners to communicate, view ledgers, and stay updated in real time
Dedicated property email address for e-Transfer® payments (e.g., propertyname@squirepm.com)
Organization and attendance board meetings and one AGMs
Preparation of meeting agendas and delivery of AGM packages to all owners
Meeting minutes provided to the Board
Preparation of Estoppel Certificates and supporting documentation
Electronic storage and maintenance of all corporate records, policies, forms, and financials
Filing of Annual Return with ISC and updates to ISC records as needed
Coordination of insurance appraisals and policy negotiations as required

Maintenance

We’re proud to have a reliable in-house maintenance team ready to handle day-to-day repairs quickly and efficiently. For larger or specialized projects, we tap into our well-connected network of trusted local vendors all of whom offer quality service at preferred rates we've negotiated.

Resident Portal access to submit/track maintenance requests and report bylaw infractions
24-hour emergency on-call support
In-house maintenance technician available
Coordination of service contracts: lawn care, snow removal, pest control, common area cleaning, life safety system testing, and more

Financial Management

We take care of all aspects of your condo’s financial management with accuracy and transparency. Our real-time, comprehensive reporting gives the Board a clear picture of where things stand, while our proactive approach helps prevent surprises down the road.

Collection of condo fees, reserve fund fees, parking fees, special assessments, interest on arrears, and arrears recovery (including lien registration and Assignment of Rents, if applicable)
Monthly financial statements provided to the Board
Review and allocation of all expenses, coordination of invoice payments, and delivery of a monthly financial package detailing receipts and disbursements
Preparation of bank reconciliations, financial statements, budget and profit/loss comparisons, unit chargeback reports, and WCB remittances
Preparation of detailed annual budgets for both operating and reserve funds
Creation of a condo fee schedule with fee breakdowns per unit, plus notification and enforcement of any fee changes
Coordination of year-end financial review or audit, as required

Management Fees

We are proud to offer industry-competitive pricing. We promise to always act in the best interest of our clients - that means our prices are what you should expect to pay each month.

No hidden fees
No outrageous 'administrative expenses'
No surprises